Position Summary:
We are seeking a highly organized and proactive Executive Assistant to support the Executive/Founder of our company. This role serves as the Executive’s strategic partner and right hand: anticipating needs, ensuring seamless day-to-day operations, and driving efficiency in both business and personal matters.

Key Responsibilities:

• Coordinate all documentation related to real estate transactions, including offers, counteroffers, addenda, and purchase agreements

• Manage the Executive’s calendar, travel arrangements, meeting logistics, and high-level communications

• Support planning and execution of company events and internal initiatives

• Proactively anticipate the Executive’s needs, including email correspondence and meeting preparation

• Provide light personal assistance as needed (e.g., lunch, coffee, dry cleaning)

• Collaborate with the creative team to maintain and elevate the Executive’s social media presence

• Assist with special projects and other tasks as assigned

Qualifications:

• Bachelor’s degree required; Master’s in Communication or related field highly preferred

• Minimum 2 years of experience as a Real Estate Transaction Coordinator, Executive Assistant, Administrative Assistant, or Legal Assistant

• Real Estate License required (or in active pursuit within the next few months)

• Outstanding verbal and written communication skills

• Strong attention to detail and ability to multitask under tight deadlines

• Deep understanding of California real estate documentation and disclosures

• Proficiency in tools such as Microsoft Office, Disclosures.io, DocuSign, CAR & PRDS forms, MLS, ZipForms, and Skyslope preferred

• Professionalism, discretion, and a proactive, problem-solving mindset

Starting Salary: $90,000–$120,000